Nowadays, technology has allowed various businesses to expand their reach and employ workers from all over the world. That means that companies are no longer limited to their location, country or even continent for that matter. Instead, they can look for top talents and employees most suited for their company culture across the globe. However, managing remote workers isn’t an easy task.
There are many challenges to overcome, such as different locations, time zones and many more, in order to ensure that your remote teams are efficient and that they feel like a valuable part of your company. Luckily, technology provides aid yet again. There are plenty of tools out there designed to improve the efficiency of telecommuting efforts for businesses that have remote offices and employees. The key is in finding the tools that suit your needs best. Here are a few tech tools that will help you improve your telecommuting efforts.
Project management tools are simply essential for every organization that has a remote workforce. Basically, these tools help gather everyone together on a single platform, as well as improve collaboration and communication company-wide. Tools, such as Basecamp, Trello, Active Collab and others help you assign specific tasks to different teams or individuals and set clear deadlines.
What’s more, each member of your organization can have a better understanding of the scope of the project with a project management tool. In addition, your employees can communicate and share information, while you monitor their progress.
Tracking your employee activity and productivity isn’t easy even when everyone is in the same office building, let alone when they’re scattered across the world. However, monitoring your employees is important, in order to ensure that everyone is doing their job and that they’re right on schedule.
With an employee monitoring solution, such as WorkPuls, you can track when your employees come to work and when do they leave, as well as track how productive they are during working hours. Moreover, you can track their time spent on individual tasks and have an insight into the applications they are using. You can even schedule screenshots regularly to effectively monitor your employees’ progress.
Establishing an effective line of communication with your remote workers is of the utmost importance. If you don’t communicate with your employees, there’s no way to encourage them to be more productive, drive engagement with your workers or know what kind of issues they might be facing. Furthermore, employees need to be able to communicate with each other and with managers as well.
That way, no important information will be lost and everyone can share data, as well as simply chat in order to feel cozier. For instance, Slack is a good example of a communication tool. It allows employees to chat in real time and you can set up channels for every team. Most importantly, Slack gives away a feeling of being present in the office, which is important for remote employees’ morale.
It’s crucial to have face-to-face time with your remote workers. The main reason is that it prevents them from feeling isolated from the rest of the company and it’s a good way to improve their motivation, as well as their productivity. Moreover, your remote employees can attend meetings as if they were actually present in the office.
That’s why it’s important to establish means for good video conferencing. Tools, such as Skype and Google Hangouts can be invaluable for live video communications. After all, it’s important to meet up with your remote workers in person, so to speak, and allow them to meet the rest of the team as well. It helps build relationships and it also improves teamwork.
File sharing and storage
One of the most important things you need to take care of is ensure both your in-house and remote workers can store and share files and documents. Tools, such as Google Docs, Google Drive and Google GSuite for businesses, are a perfect fit for organizations with a remote workforce.
If you have any of these, not only will your employees be able to work on the same file, but it will also be safely stored in the cloud, which means no more lost files or broken hard drive issues. What’s more, creating spreadsheets and important presentations is easier than ever. Also, your remote workers can effectively collaborate and share files no matter where they are.
Telecommuting is an important aspect of any business that employs remote workers. In order to make the best out of remote work, you have to ensure that communication and collaboration between employees and managers alike is it its best. That’s why you should utilize various tools to make remote work more seamless and your telecommuting efforts more efficient.